Guidelines for producing a silent auction congratulations on your decision to hold a fundraiser silent auction for your shrm chapter or state council. Include a form that can be mailed or faxed back, and offer to pick up silent auction items directly from retailers, if they are donating an item other. How to run a successful silent auction part i wittfitt. Unless specified, gift certificates expire 1 year from auction date. Because there is no auctioneer in this silent auction, then someone has to take care of the display of the item by making a good item display. When it comes to these events, focusing on creating attractive packages is a smart move. Silent auction friday, may 3rd, with hillside holidays offered through saturday, may 4th. Anyone wishing to bid must do so by clearly writing hisher name and bid amount on the next blank line available. It is referred to as silent auction since no auctioneer sells their own individual items. Fair market value fmv is a concept that can be applied to put a monetary value to the item that a buyer and seller agree upon as representing the worth of an item. In this post im using the term auction item as equivalent to auction package or what some annoyingly call a prize.
Silent auction bid sheetsauction itemsbusiness namessample resumetemplates words. Log items as you receive them so you will have an inventory of donations. Whats the best number of auction items for my silent auction. These are preprinted, triplicate forms, designed specifically for silent auctions. Its also appealing for a school silent auction where there are families with small children. All items in the silent auction have bid sheets attached or nearby. Purchase any items needed to execute the silent auction.
Sign up for an account online and reserve auction items or call at 8888572257 to set up an account and reserve. There are many options for items out there, and prioritizing the best silent auction items for your audience can quickly become overwhelming. Seek a mix of physical items such as jewelry, home decor or sports. This will help you get maximum revenue from the auction. Virtual auctions break down and eliminate the physical limitations of traditional auctions such as geography, time. Utilizing technology in this way allows for easy submission of items to the auction and onthego mobile image uploads as you import items. The success of the auction depends on the generous donations from our families and.
The following items are available to be bid on for the next week at least. Check out our list of over 100 auction item ideas sure to make your fundraising auction a success, including travel items, food and wine, local experiences, sports and more. At such charity auctions, the bid sheets always have an amount quoted which. Several lowcost items can quickly add up to an incredible basket. The definitive list of best silent auction items accelevents. In some cases, each guest has her own clipboard with all of the auction items listed upon it and bids the highest amount she would be willing to pay for whichever items are of interest. How to run a successful silent auction givesmart silent. Bidding is done privately and often anonymously via clipboards or on sheets of paper set near the items on the tables. The silent auction bid sheet should have the name of the item, value, short description, minimum bid. Jun 29, 2011 the immutable laws of silent auctions. Bid sheet templates for silent auction in word, excel. To make the most of this fundraising strategy, youll need to brainstorm, then pursue exciting items that create a luxury shopping experience for your guests. Lets say that julie and dan smith a married couple attend your event. Fundraising with silent and live auctions silent auction pro.
The student immediately notified the managing director, mark templeton, and began a full inventory of all items held for the silent auctions. Prepare items for your event pick up silent auction bid sheets from the fsaa office. Have auction baskets in many different price ranges. At such charity auctions, the bid sheets always have an amount quoted which is fixed, bid increments which are predetermined as well as a guaranteed bid which is the amount. Item description the item details should be there on each silent auction bid sheet as the bidder has every right to know in detail about the item for which he or she will bid. Please note that the silent auction is conducted in writing. These unique, highvalued items will be moved into the ballroom after the silent auction closes and will stay open. School auction ideas taylor swift autographed guitar on consignment. Bundling items together into themed silent auction baskets is a great idea because it will help you get more bids and raise more money. Leave all other settings as the default and click the create auction items button. All auction items are due at the school on or before january 25, 2019.
Also included is a cake from gerrys cakes in menlo park. Once the silent auction has ended, auction administrators can enter final bid information into the online auction, creating invoices and sending winning bidder notifications. The bid sheet should provide a space for bidders to. In a silent auction, the longused metric has been to offer one item for every two bidding units. Silent auction a great fundraiser for your club or addition to a charter night a silent auction is an event where people submit written bids for items that have been donated by people and businesses. All items and gift certificates must be paid for and removed from the premises on the night of the auction. A beach theme is a fun and costeffective way to make a silent auction basket. All auction items must be removed from carnegie museums. Be sure to label your charity auction items as well as the bid sheets in case they are moved, switched or lost. Bid sheet templates for silent auction in word, excel, pdf format. This position requires knowledge of nesar, narha and silent auction purpose. Sample auction donation form charity auction items. Missing silent auction items on sunday, july 2, 2017, a student manager noticed gift cards missing from the silent auction inventory.
Other silent auction items that tend to perform well are those that provide continued value for an extended period. Struggling to find the perfect silent auction items. It is likely that many auction items consist entirely of one or more gift certificates. The items available at the auction are usually sold for a reasonable price, where the proceeds then serve as a donation to a nonprofit program or a. This type of auction mostly happens in charity events where there are multiple items for auctioning simultaneously with a common. Silent auction is one type of auction where the bids are written on a sheet of paper and the highest quoted bidder will win that item along with the silent auction winner certificate. Luncheon with your local firemen a meal with the firemen at the firehouse. Silent auction pro custom auction types fund a need. Super silent packages and silent auction items saturday, october 28, 2017 subject to change. Convenient 2 part ncr silent auction bid pages our 100 pack of onesided, 2part silent auction bidding sheets offer plenty of bidding space for your silent auctions items. A great first step here is identifying the best kinds of items to pursue. Payment may be made by cash, visa, mastercard, american express, or check payable to carnegie institute. Assuming the primary source of funds for your event will be from the auction items, it is not only.
Silent auctions are a great way to monetize cocktail hour at a gala, engage parents at a school fundraiser, maximize revenue at a golf tournament and more. Promoting your silent auction before your event is a great way to get guests excited about items and the event itself. Exclusive sneak peek at all the teacher experience items. Package the basket in something fun like a beach cart or cooler. After you brainstorm the types of items youd like to collect to entice the participation of your guests, your next step will be to collect the items to auction off. Yet, in the silent auction, it is actually a technique which is used by many charity events where. With your silent auction items, you will want to attract a large donor base and create some extra excitement around your fundraiser.
To place bids, write your name and bid amount on bid sheets in the increments noted on each item kindly note minimum bids for some items. Welcome to our spay it forward silent auction online version. Auction items for non profits, silent auctions, live auctions. These rules for silent auctions cover bidder registration, item descriptions, the bidding process, and checkout procedures along with some organizational tips. In front of each item is a document called a bid sheet, where interested bidders can place a bid silently and anonymously using a bidder number. At kiwanis clubs silent auctions, the winning bids raise money for an event or a cause. The chamber hopes that you will take a few moments to read about our upcoming event and decide to participate by donating to our silent auction. Silent auction bid sheet silent auction bid sheets, auction. This silent auction is generally conducted by charity and fundraising organizations. Fund raising with silent and live auctions jim donnell. Bid sheet templates for silent auction in word, excel, pdf.
Silent auction guide the 5 steps to success 32auctions. Jan 28, 2019 during a silent auction, the auctioned items are typically set out on tables. It is not uncommon for a guest to wander around the room with a bidding sheet in hand. On january 24 th, 20 we will be hosting our 23 rd annual banquet and silent auction. The silent auction bid sheet should have the name of the item, value, short description, minimum bid amount, and spaces to note down the names and bids. A successful charity auction should include a blending of highend and lowend fundraising items that allow all of your. It is a technique used by several charity events where people simply put their bids on silent auction bid sheet. Starting your auction online helps increase interest in the live event, especially if you showcase items which are only available at the event.
If your opening bids are too high, shoppers will pass an item by early in the evening. The winner can get the item bitted after making the payment of the bid amount. Our charity auction items include amazing silent auction items such as autographed memorabilia, vacation getaways and other fundraising items for your live and silent auction fundraisers. Gift certificates cannot be replaced if lost or stolen. Rules for silent auctions you should follow these silent auction rules because you need to have the correct procedures in place. To bid on an article, please write your name and the amount on the respective item s bid sheet.
The only exception will be for items to be shipped at the. Think about who you could approach for item donations. Assuming the primary source of funds for your event will be from the auction items, it is not only important to get people to the event, but to get people who have and will spend money at your event. For example, if the auction item is two tickets to a cricket match, the description should cover the date, venue, time, and other necessary details. Speaking about an auction, the silent auction is quite different from the usual auction where the auctioneer calling out prices of items. These rules for silent auctions cover legal clauses, bidder registration, item descriptions, the bidding process, and checkout procedures along with some organizational tips. The donation receipt of this kind is different as it consists of the name of the donor as well as the advertiser. Silent auction chair and the next bidder in line for the item will be offered the opportunity to purchase the item. The auction should revolve around all of the items which are on the offer. Each item in the silent auction will have a bid sheet with it. This type of auction mostly happens in charity events where there are multiple items for auctioning simultaneously with a common closing time. Begin asking for donations 34 months before your event. To donate silent auction items to help raise funds for charitable giving, contact shelly meyer. Exclusive sneak peek at all the teacher experience items and some of the best live auction and silent auction offerings.
If you like what you see, a list of over 400 more ideas. Below is a quick guide on how to procure silent auction items from your network. You should follow these silent auction rules because you need to have the correct procedures in place. At the close of the auction, the person who entered the highest bid is the winner of that item. Silent auctions create an additional revenue stream for your fundraising initiative and provide a competitive and engaging activity for guests to participate in while still learning about and supporting a great cause. Fund raising with silent and live auctions silent auction pro. As guests arrive and begin bidding, a fun and competitive environment develops as the time to close the silent auction draws near. If your increments are to low, you increase the odds you may nev. On wednesday, july 5, 2017, the student notified the managing director. Number of bidding units 2 your best number of auction items for silent a florida silent auction opted for orderly halfsheet bid sheets.
List your silent auction item number, donation notes, item description and estimated value. Silent auction fundraising events often require a slightly different approach when building out your item catalog. Item numbers should be placed on all donations as per the bundling. This guide is designed to assist chapters and state councils who are interested in raising funds through a silent auction to benefit the shrm foundation. A silent auction consists of items that are donated by business firms for their representations. This guide is designed to assist chapters and state councils who are interested in raising funds through a silent auction to.
If its your first time using a mobile bidding software, its important to let guests know that theyll be bidding on their phones so that they remember to bring them to the event. Antiques art books cds, dvds, games clothing collectibles computers dining electronics. The minimum bid for each item is as stated and increases must be in. During a typical silent auction event, items for auction are displayed for participants to inspect closely. Mar 24, 2020 5 silent auction rules for a your best auction yet nobody can deny the positive impact a silent auction has on a fundraising event. During a silent auction, each bid is written down on an auction bid sheet dedicated to a specific category or auctioned item. Silent auction bidders are shoppers looking for a deal.
It also requests the donor to send a brochure for advertisement in the auction. During silent auction the bids are recorded on a paper sheet which is kept either next or before the item. At the auction predetermined end, the bidder who is highest listed wins that certain item. Silent auction item descriptions above do not list all restrictions. Heres a link to an article with 500 silent auction basket ideas. Incorporate an auction donation form into your outreach efforts to increase fundraising and the donation of silent auction items for charity. Auctions are a great place to find rare and valuable antiques that were once owned or made by a famous artist, celebrity, politician, or royalty.
See the auction day printed material section of the auction admin page. At such charity auctions, the bid sheets always have an amount quoted which is fixed. Jul 24, 2019 the silent auction bid sheet printable usually includes information about the items they are considering. You have the opportunity to purchase a silent auction item at a set buy it now price. Silent auction item descriptions should be clear, uncluttered and easy to read quickly. But with silent auctions, it is something different.
We have included a sample auction donation form to help you craft your very own. Silent auction bid sheet templates in word printable. If you wish to bid on the item, you may do so by writing your bid number and the amount of the bid following the proper bid increments noted on the sheet. We are so excited for our spay it forward event this year. If your organization is looking for silent auction ideas or items such as autographed memorabilia, vip experiences. Please see auction sheets at the event for details. At charity auctions, bid sheets usually have a fixed starting amount, predetermined bid increments, and a guaranteed bid an amount which works the same as a buy now amount. The best items for a silent auction are those which have a high revenue generation potential and are interesting enough to prompt your guests to place their bids for your cause. Otherwise, there is no point to collect those items from various sources and organize a silent auction. Tracy carroll enough for their amazing support over the years. All items are auctioned simultaneously and closed at a common finish time. The auction is silent in that, no auctioneer is selling individual items. At the predetermined end of the auction, the highest listed bidder from in store and online wins the item. Use the silent auction bid sheets, completing one for each item.